Site Coordinator – Fixed Term Contract

Position Summary:

Mari Kelley, DEI and Global Site Manager is looking for a Part-Time Site Coordinator as a fix-term contractor who will be responsible for the administration of the Perforce Belfast office on a day-to-day basis. This role is responsible for reception, facilities management, general administrative support, office events, and supplier oversight. This role will report to Perforce DEI & Global Site Manager, with a dotted line to the local People Team

We’re looking for someone who is well versed in a variety of office functions and has tremendous people skills. The ideal candidate values and thrives on providing excellent customer service in every tasks, models exceptional communication skills, manages efficiently, and enjoys working in a fun, energetic and fast-paced environment.

Responsibilities:

• Manages all facility related matters for the Belfast location, including (but not limited to) security and supplier relations.
• Responsible for the reception area and greeting visitors.
• Works closely with Operations, IT and HR relating to the Perforce office environment and programs/services offered.
• Responsible for ensuring site expenses remain within assigned budget
• Plans and provides support for employee meetings and events that promote a team environment and a positive company culture.
• Manages relationships with local suppliers, restaurants, and catering services to support on-site meetings and events.
• Provides general administrative support for the office, including employee services, supplies, mail and courier/shipping services and deliveries.
• Manages furniture and non-IT related equipment for the office.
• Promotes company culture and contributes to the global Perforce DEI strategy.
• Ad hoc assignments

Requirements:

• 2-3 years of office administration experience, preferably in a high-tech industry.
• Experience in facilities management is preferred.
• Demonstrated proficiency in the Microsoft Office suite.
• Excellent communication skills, both written and verbal.
• Ability to work independently and execute complex tasks
• Responsible, liable, diligent
• Good time-management, organization and prioritization skills
• Positive attitude, flexibility and the drive to get things done when they need to be done
• A “Can Do” attitude and desire to work hard and have fun

Working Conditions and/or Physical Demands

• This is a general office position that requires sitting, standing, and regular movement throughout the work day.
• Regular use of a PC and associated keyboarding.
• The employee must occasionally lift and/or move office supplies, files, reports etc.