Front-Desk Coordinator

About the Job

• Greet, and welcome guests, create a positive office atmosphere and deliver excellent and professional impressions to visitors at all times.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Direct visitors to the appropriate person, office, or meeting room.
• Answer, screen, and forward incoming phone calls.
• Prepare outgoing mail (envelopes, packages, shipments, etc…)
• Ensure the reception area is presentable and equipped with all the necessary supplies such as pens, forms, and paper.
• Supervise over cleaning service provider to ensure maintaining a hygienic atmosphere.
• Provide basic and accurate information in person and via phone/email to requesters.
• Receive, sort, and distribute daily mail/deliveries.
• Order front office supplies and keep an inventory of stock.
• Update calendars and schedule meetings.
• Perform travel arrangements as needed (Visa, Hotels & Tickets… etc).
• Participate in organizing company events.
• Keep updated records of office expenses, invoices, and costs
• Answer all client questions and incoming calls.

Job Requirements

• Bachelor’s degree in Business Administration or any related discipline.
• A minimum of 2 years of proven work experience as a Receptionist, Front
• Office Representative, or a similar role.
• Excellent English language proficiency.
• Solid written and verbal communication skills.
• Excellent/Advanced Microsoft Office Suite Skills.
• Professional attitude and appearance.
• Excellent organizational and problem-solving skills.