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Sales & Office Administrator

Sales & Office Administrator
by Admin on 09-01-2023 at 2:11 pm

Website CEVA


Sales & Office Administrator for the CEVA U.S. Sales Office in Mountain View, California

We are looking for a qualified and adaptable individual to serve as a Sales Administrator, Office Administrator, and Executive Assistant, working 32 hours a week (5 days/week) on-site with our U.S. sales team in Mountain View, California. You will serve as a point of contact for royalty recording and forecasting, travel and event coordination, and more. Our ideal candidate is goal-oriented and has a deep knowledge of customer service best practices. If you have exceptional organizational skills and draw energy from being part of a team, we would like to meet you!


Executive Assistant & Office Administrator:

  • Act as assistant to the Executive Vice President, Worldwide Sales.
  • Provide administrative support to ensure efficient operation of the office, including tasks such as:
  • Office supply inventory and procurement
  • Handling of all office mail, including shipment and delivery to/from the office
  • Coordination with the office management/leasing company and other vendors
  • Scheduling of on-site appointments and meetings
  • Maintaining equipment inventories and coordinating with internal & external vendors for preventive maintenance and repairs to office equipment.
  • General administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Act as Receptionist for the office.
  • Assist with administration of the annual budget, compiling on-going business needs/requirements.
  • Assist the team with travel arrangements.
  • Serve as Team assistant, resolving administrative problems and supporting the team through variety of tasks.
  • Liaise with other departments and business units within the company.

Sales Administrator:

  • Collaborate closely with teams and stakeholders located in the U.S. and internationally across different time zones, including Sales, Finance, Legal, R&D, Field Application Engineers, and external customers.
  • Check royalty report accuracy, recording and tracking Royalty Reports. Contact clients and Sales to obtain missing information and answer queries.
  • Check data accuracy in orders and invoices. Contact external customers, internal finance, or sales as needed.
  • Maintain and manage the Royalty Forecast. Scan meeting reports and collect information from Sales and public sources, working closely with sales and management.
  • Generate reports in Salesforce for distribution to appropriate sales team members.
  • Assist with events such as trade show exhibitions and industry conferences – may require travel and active participation in these events.
  • Assist Legal with printing, filing, and distribution of NDAs and contracts.


  • Able to work 32 hours a week, 5 days a week on-site at the office (must live within a reasonable commute to Mountain View, CA).
  • Fluent in English, with excellent written and verbal communication skills.
  • 2+ years of experience in an administrative or executive assistant role.
  • Hands-on experience with Microsoft Office (Outlook, Teams, SharePoint, Word, Excel, PowerPoint).
  • Team player with high level of dedication with the flexibility to work extra hours (and/or remotely after hours) if required.
  • Strong attention to detail, with excellent time management and problem-solving skills and the ability to multi-task and prioritize work.
  • Able and ready to learn new skills and tools; adaptable when encountering new situations.
  • A “people person” who can be diplomatic when communicating with team members and can balance different priorities among team members.


  • Bachelor’s degree in marketing, sales, business administration, or relevant field preferred.
  • Proficiency with CRM software, preferably SFDC (Salesforce.com).
  • Proven experience as a Sales Administrator or in a sales support role.
  • Prior experience with event coordination and trade show exhibition.
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