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Project Management Assistant

Project Management Assistant
by Admin on 06-23-2023 at 1:30 pm

Website Keysight EDA

Keysight is on the forefront of technology innovation, delivering breakthroughs and trusted insights to the world’s visionaries and innovators in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Our technical solutions – and our methods for creating them – help connect and secure the world. Learn more about what we do and how we do it.

Our powerful culture has led to us being independently recognized on Fortune 100’s Best Companies List and we are “Great Place to Work” Certified.  We’re driven, collaborative, ethical, and curious, and we value all ideas, especially bold ones. And our culture extends far beyond our own walls. Our corporate social responsibility efforts support our communities, nurture the next generation of engineers, and promote environmental sustainability.

At Keysight, Inclusion, Equity & Diversity is an integral part of our core values.  We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers. We believe everyone should be respected in the workplace and in their communities regardless of race, color, age, gender, sexual orientation, gender identity and expression, ethnicity, religion, disability, veteran status, national origin, or any protected class.  We continuously challenge ourselves to grow in our understanding of inclusion by engaging in a wide variety of diversity programs, initiatives, employee network groups and mentoring/development. This is Keysight – People and Culture – YouTube

Job Description

Keysight Technologies as a company is active in different funded cooperative R&D programs throughout Europe. The programs are funded at a local level or at a European level and are managed in a central office based in Rotselaar, Belgium.

The work covers organising, monitoring and leading the back office related to these programs. The back office comprises a wide range of aspects and processes such as legal (consortium agreements, contracts), financial (budget, cost claims), operational (time record keeping), project administrative management (reporting preparation, gathering inputs)…

We offer a position for a student interested to learn and apply your project management skills in a high-tech multi-national environment.

Your role as an intern will be to work with the European Research Projects Coordinator to ensure that the different existing and new projects are implemented properly given the company management systems and resources.

You will be working in an international R&D environment, mainly European but including contacts with US and Asia. You will hence be involved in projects which contribute to the advancement of Test and Measurement science.

The internship duration is flexible, as well as the number of hours you can work per week. The internship can be combined with a student job at Keysight as well if acceptable for your school.

Your tasks for new project submissions are:

  • Managing the standard administrative Keysight inputs into the proposals
  • Ensuring that budgets are created according to accounting systems
  • Compile project proposals and perform final editing into Word documents
  • Keep an eye on deadlines and the project filing process
  • Ensure the negotiation process and necessary documents are ready in time and get submitted

Your tasks for existing projects are:

  • To follow up the projects, remind technical project managers about upcoming deadlines
  • Monitor the budgets, distribution of funds, track funds allocation inside the company,
  • Ensure the necessary administrative processes are in place and are being executed for each project,
  • Prepare the cost statements and necessary reporting (information gathering and compilation of technical and financial reports)

Job Qualifications

Ideal candidates are interested in building up relevant experience in the administration of local and or European funded programs. You will learn and understand the different processes related to filing, negotiation, reporting and reviews of funded projects. You are fluent in English (written and oral); knowledge of other European languages are a plus.

To be an efficient intern, you have a minimum understanding of:

  • Cost accounting,
  • You can work with standard Windows Office tools such as Excel, Powerpoint, SharePoint, MS-Project and you have a good working knowledge of Word,
  • You have a basic project management understanding (deadlines, milestones, deliverables…)

Join some of the brightest minds in the measurement world. Learn more at www.jobs.keysight.com.

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