Facilities Specialist

• The Facilities Specialist is responsible for reception duties, both telephone & face to face along with ensuring the site runs smoothly with adequate supplies.
• This role also involves the completion of all administrative tasks such as; visitors’ log, access badges, raising of PO’s, etc.  in an accurate & timely manner.
• The Facilities Specialist will also work closely with the Cork Site Leadership Team in supporting the build out of the Cork site culture;
  • directly involved in some key activities which would involve supporting & coordinating events, activities e.g. being part of the Cork Site Communications Team
  • attending the monthly Cork Site Leadership Team meetings (great opportunity to get to know the site leaders, participate, contribute, etc.)

Job Responsibilities:

• Maintain the front desk & reception areas as well as the external meeting room / conference room
• Telephone answering, message taking, referral to appropriate Business Units / Functions
• Helping maintain workplace security by issuing, checking & collecting badges as necessary & maintaining visitor logs.
• Provide general administrative duties to include, but not limited to, invoicing, general correspondence, creating fliers and forms, etc.
• Maintenance of Correspondence; collecting & recording of mail in, stamp & post outgoing mail, print emails.
• Monitor / manage room bookings for meetings & site communication sessions
• Reserve space in the building communal areas when needed
• Purchasing kitchen & office supplies along with the maintenance of relevant logs
• Ordering and managing couriers
• Photocopying, faxing, shredding, laminating, filing, archiving
• Liaise with landlord & building administration
• Ordering of taxis for visitors & maintaining relevant log
• Raising purchase requisitions for services & supplies for the site
• Health & Safety Representative for the Site
• To be part of the of the Cadence Cork team
• Other duties as required by the Director of Facilities and real Estate EMEA

Job Qualifications:

• Prior experience as a receptionist or in related field along with experience in administrative duties within a fast paced, multinational environment
• Excellent written and verbal communication skills
• Competency in Microsoft applications including Word, Excel, and Outlook
• Excellent time management skills
• Ability to maintain accurate relevant records
• Able to contribute positively as part of a team, helping with various tasks as required.

Additional Skills/Preferences:

• First Aider Qualified

Additional Information:

Cadence is committed to equal employment opportunity and employment equity throughout all levels of the organization. We strive to attract a qualified and diverse candidate pool and encourage diversity and inclusion in the workplace.