Administrative Coordinator

Samtec is growing and seeking an Administrative Coordinator for our Wilsonville, OR facility. The schedule is M-F 8:00 AM – 5:00 PM.

• This is a temp to hire opportunity.
• Pay is $18.00 -$20.00 per hour and is commensurate with experience.
• Standard benefit offerings available during temporary status are health, dental, vision, term life, short term disability, AD&D and EAP. If full time/regular status is offered, Samtec standard benefits are medical (HSA/PPO) dental, vision, group life, AD&D, short and long term disability, EAP, 401K plus other voluntary options, as well as paid time off and bonuses.

The Administrative coordinator role includes a wide range of facility services and/or activities including routine and non-routine tasks to be independently completed according to office guidelines and/or by the request of the Operations Manager, HR Manager or other staff members. This role will interact frequently with associates/customers/vendors to maintain and strengthen relationships and to ensure work/deliverables meet expectations. This person may also assist each customer by providing individualized service, accurate information, efficient service and timely follow-up.

Essential Functions/ Responsibilities:

• Be the face for Samtec and ensure good first impression with customers, visitors, and associates. Model sudden service and Samtec DNA (Speed, Flexibility, Win-Win, Innovation).
• Coordinate office activities and operations to secure efficiency and compliance.
• Autonomously plans and schedules own daily tasks, develops solutions to problems utilizing experience and solid judgment.
• Front desk reception and hospitality during customer and visitor visits.
• Will act as main point of contact to support (including meeting room preparation, catering, and special events) visits from customers, partners, staff, or new hires.
• General ordering of office supplies, food, beverages.
• Ensure common office areas are kept tidy and meeting rooms are well equipped.
• Assist with travel arrangements for associates and for visitors (airline, hotels, rental cars).
• Assist HR and Operations Manager,  with administrative tasks as required / needed.
• Own portions of associate on-boarding process, including pictures, badging, access, and scheduling.

 Demonstrate ownership of this role by:

• Scheduling front desk coverage as appropriate during absences or other vacancies
• Managing appropriate vendor contracts and pricing
• Anticipating needs of facility, HR, Operation Manager, or facility and being ahead of those
• Partner with facilities department in owning general cleanliness and décor, including set up for holidays and events.

Required Experience:

• 3+ Years’ Experience working as an Office Administrator or relevant role.
• Strong customer service skills
• Strong skills using MSOffice suite applications (Outlook, Word, Excel Power Point)
• Ability to multi-task, impeccable organization skills, and attention to detail.

 Preferred Education: 

• High School Diploma or equivalent is required.
• Some college work in Business Administration or Associates in Business is preferred.

“The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.”