Office Administrator/Facilities Coordinator

Samtec is seeking an Office Administrator/Facilities Coordinator for our Colorado Springs, CO facility. The schedule is M-F 8:00 AM – 5:00 PM.

• This position starts out as temporary. There is opportunity for full time status after an evaluation period and if the business needs align.
• Pay is $18.75 – $22.00 per hour and is commensurate with experience.
• Standard benefit offerings available during temporary status are health, dental, vision, term life, short term disability, AD&D and EAP, if full time status is offered standard benefits are medical (HSA/PPO) dental, vision, group life, AD&D, short and long term disability, EAP, 401K plus other voluntary options, as well as paid time off.

The Office Administrator role includes a wide range of facility services and/or activities including routine and non-routine tasks to be independently completed according to office guidelines and/or by the request of HR Manager, Plant Manager, or other staff members.  This role will interact frequently with customers /clients/vendors to maintain and strengthen relationships and to ensure work/deliverables meet expectations.  This person may also assist each customer by providing individualized service, accurate information, efficient service and timely follow-up.

Essential Functions/ Responsibilities:

•  Be the face for Samtec and ensure good first impression with customer, visitors, and associates. Model sudden service and Samtec DNA
• Coordinate office activities and operations to secure efficiency and compliance to company.
• Autonomously plans and schedules own daily tasks, develops solutions to problems utilizing education, experience, and judgment.
• Be single point of contact for Facility & Services in a specific location.
• General Reception during customer visits.
• Will act as main point of contact to support (including meeting room preparation, catering, and special events) visits from customers, partners, staff, or new hires.
•  Daily stocking/restocking and ordering of supplies for break rooms, office area and conference rooms.
• Ensure common office areas are kept tidy and meeting rooms are well equipped.
• Event planning and execution. Planning events, creating emails/flyers for events & posting them onsite TVs/flyers in breakrooms/where appropriate.
• Decorating facility and breakroom areas Holiday decorations
• Assist HR, Plant Manager, and Payroll with administrative tasks as required / needed.
• Own portions of associate on-boarding process, including pictures, badging, access, and scheduling.
• Credit card reconciliation
• Birthday/anniversary cards

Demonstrate ownership of this role by:

• Scheduling front desk coverage as appropriate during absences or other vacancies
• Managing appropriate vendor contracts and pricing
• Anticipating needs of facility, HR, Plant Manager, or facility and being ahead of those
• Partner with facilities department in owning general cleanliness and décor, including set up for holidays and events.

Required Experience:

• 3+ Years’ Experience working as an Office Administrator/Coordinator or relevant role.
•  Strong customer service skills, communication, adaptability, and teamwork
•  Ability to multi-task, impeccable organization/time management skills, and attention to detail.
• Advanced skills using MSOffice suite applications (Outlook, Word, Excel Power Point) and office equipment
• Demonstrated ability to maintain confidentiality and discretion
• Proven track record of trust

Preferred Education: 

• High School Diploma or equivalent is required.
• College work in Human Resources, Business Administration or related field is preferred.

“The responsibilities as defined are intended to serve as a general guideline for this position. Associates may be asked to perform additional tasks depending on strengths and capabilities.”