JASM Associate Assistant

Job Responsibility:

• To provide administrative assistance to division head and colleagues
• To perform administrative duties by controlling stationery, maintaining phone directory, on-duty roster, office equipment, petty cash/request of check and PR
• To perform secretarial duties by providing accurate and efficient pc skills, answering phone calls and receiving visitors
• To organize meetings and appointments, prepare/coordinate agenda and take minutes if required
• To make overseas travel arrangement and hotel reservation
• To act as a contact window by liaising with outside parties and coordinating with internal functions/departments
• To assist with preparation of presentation materials for division head
• To do budget planning and management
• To help translation of Japanese documentations and assist with Japanese interpretation
• To perform other duties assigned by the division head

  Qualifications

• Bachelor’s degree with strong command on Japanese(JLPT N1 needed) /
• Fluency in Mandarin. Fluency in English is a plus.
• Familiar with Microsoft Office
• Experiences in office administrative tasks, report & document processing
• Effective and be able to work under pressure
• People oriented, proficient in communication and coordination skills
• Initiative, Organized , flexible, passionate, energetic, independent and dependable, and detail oriented